Overview of Jobs

Jobs help your team members track the production of line item codes (LICs). aACE tracks the associated budgets, costs, procurement needs, and fulfillment tasks. Only orders that require production will have jobs. There are several different kinds of jobs, each with their own purpose for organization and fulfillment.

Note: This guide presents screenshots of the various job types and explains key fields. Fields that are repeated from prior screenshots are not given additional explanation. 

Job Organization on an Order

All production jobs relating to a given order can be found by navigating from Main Menu > Order Management > Orders > Order detail view > Management tab > Production tab.

Jobs are organized based on a parent-child hierarchy: parent jobs come first and child jobs follow. A parent job has the same ID number as the order it is for. Child jobs can be called Production / Sub-Assembly jobs or Standard jobs based on their use and the item being produced. Child jobs have the order ID number with a number affixed at the end (e.g. 50554.1). They are listed underneath their parent job.

Order Jobs 

Parent jobs for production needs are referred to as order jobs.

1. Job Type — Notes which kind of job you are working with (Order, Production, or Standard)
2. Job Info — Provides job-related details
   Note: Dates and times specified here are for the entire job. For individual tasks, the start and end details are listed in the Fulfillment tab or on the task detail view.  
3. Budget Tree Tab — Details for the LICs involved in the Order job
   • Alts — The number of alternatives available for the LIC 
   • Additional Info () and Pin () — Text fields for any additional notes about the line item codes 
   • Job Budget Description — LIC description
   • DS and SO — Specifies if the product is drop shipped or special order (if applicable)
   • Budgeted — How many of the LIC total need to be produced for the order
   • Fixed Cost Lock flag () — Mark this flag if the task takes the same amount of time for any quantity.
   • Auto Apply — Notes an item that you would not realistically count (e.g. nails, screws, tape, or other inexpensive bulk items)
     Note: The value applied is a general estimate for how many are used for the assembly.
4. Cost Summary Tab — Displays the completion progress of the LICs included in the Order job 
5. Fulfillment Tab — Lists related production jobs and Order tasks
   Note: New jobs and tasks can be generated by clicking the Add icon () for the desired record.
6. Fulfillment Notes — A text field for additional details
7. Related Order — A go-to link to the order that generated the job

Production (Sub-Assembly) Jobs 

When an assembly item LIC or inventoried assembly item LIC is indented under another item, aACE generates a sub-assembly job.

1. Order Info — Provides order-related details
   Note: Dates and times noted here often coincide with information in the Job Info section. 
2. Job Description — Text field to summarize this job and list of related jobs
   
3. Production — Notes the end product LIC and relevant values:
   • Budgeted — How many of the total need to be produced for the order
   • To-Date — How many have been produced so far
   • Remain — How many are left to produce
4. Job Costs — Lists the component LICs for the overall assembly LIC, with quantities that show progression of the job
5. Tasks — Individual tasks or task group needed to complete the job
6. Preferences — Various options set specifically for this job / tasks
7. Related Parent Job — A go-to link to the parent order job related to this production job

Standard Jobs

Standard jobs are added manually; they do not have a budget or BOM.

The Cost Entry section (1) allows you to add unbudgeted costs after the Standard job has been saved and opened.